Contract Thresholds

When is a contract required?

Any agreement or quote provided by an outside party requiring a signature and/or terms and conditions must be routed through University Contracts regardless of the dollar value.

Additionally, a contract is required for the following agreement types that meet the corresponding criteria:

Contract requirements by agreement type and threshold
Agreement Type	Threshold Amount
Advertising/Advertisements	Regardless of amount, a contract is required. This does not apply to departments reporting to the Office of Digital Strategy and Marketing. Exception: Contracts are not required for faculty or staff job advertisements.
Lease	A contract is required for the lease of space or use of property for more than one year.
Professional and Non-Professional Services	A contract is required for professional or non-professional services that are equal to or in excess of $10,000 annually. Exceptions: Regardless of the amount, a contract is required for: Staffing services Services that involve minors, require a Child Protection Addendum, and/or contain a HIPAA or FERPA related component. Guest Speakers. Creative services including graphic design, video, photography, etc. and must follow the Marketing Approval Process and Hiring Agencies and Freelancers guidelines.
Rental	Regardless of the amount, a contract is required for the rental of space or equipment (including tents). A contract is not required for the following items, unless a signature is required: Booth rentals Tables, chairs, flowers, and other similar items rented for single use events
Travel	When reimbursing a third party for actual travel expenses, a contract is required.
Valet Services	Regardless of the amount, a contract is required.

In addition, all applicable contracts for the purchase of goods and/or services must comply with the State of Alabama Bid Law requirements.

Not sure if a contract is required? Please contact University Contracts at UABContracts@uab.edu or (205) 934-0387 for assistance.